HOST BRIEF

As this year’s Railway Ball,  Railway High, approaches on Friday, 28 November 2025, here is some information to ensure everything goes smoothly:

GUESTS

GUEST INFORMATION

Visit The Railway Ball web page for information on the venue, dress code (Black tie), timings, meeting up, special diets, travel and more. Find out more

PLACE CARDS, ORGANISATION NAME & LOGO CHECK

Blank place cards will be posted in early November. Please complete the Table Booker Form with your preferred mailing address. This form will also record the table host’s name, confirm the organisation’s name, and verify that your logo has been checked.

TICKETS

eTickets with a QR code for entry will be emailed 21 November 2025. If you provide your guest’s email address, the ticket will go directly to them; otherwise, it will be sent to the table host or booker.

GUEST REGISTRATION INC. DIETS

To ensure a smooth and enjoyable evening, all guests and auction bidders must be registered to receive their tickets and participate in the auction and fundraising activities. We’ll need the following details:

Name & Email Address: Rest assured, the information collected will be shared only with the online auction provider and will not be disclosed to any third parties. Make sure to register your guests online by Friday 7 November 2025. Please see instructions here.

Guest Emails: Please note that the platform for the prize draw and auction will use the email address provided by the booker for registration. If your guests prefer to use an alternative email address for participating in fundraising activities, they may need to re-register.

DINING

DINING PACKAGE

Your table package includes canapés, a drinks reception, a three-course meal, and a generous drinks package, all included in the ticket price. 

Special Diets due Friday 7 November 2025

Dietary requests will be covered when registering guests for their tickets and need to be supplied by Friday 7 November 2025. Late requests may incur an additional charge and cannot be guaranteed. 

DRINKS PACKAGE

Your table package covers the drinks reception, 8 bottles of wine and mineral water (and a Magnum of Champagne if you have booked a Platinum or Diamond table).

Pre ordered drinks by Friday 14 November 2025

Should you wish to pre-order additional drinks, please preorder & pay for drinks here.  IMPORTANT Please include your organisation name and name of table host with your booking, to enable the hotel to locate your table.

Please note the hotel bars will not accept cash payments.

FUNDRASING

PRIZE DRAW 

 Exciting Opportunity to Win Big – Prize Draw

Join the Railway Children Prize Draw for a chance to win incredible prizes.

Tickets are just £20 each—a small price for such a fantastic reward! This prize draw is open to everyone, so please encourage your colleagues, guests, and network to join.

Top Tip: Remind your guests to buy their tickets early. Every ticket sold helps fund the work of Railway Children. 

 

 MEGA AUCTION

Over 170 Fabulous Lots!

From exclusive events to gifts, gadgets, jewellery, mini breaks and experiences, there’s something for everyone.

ICEBREAKER GAME

Kick off the evening with our fun Icebreaker Game, sponsored by Worldline.

 

Save the Date for The Railway Ball 2026: FRIDAY 27 NOVEMBER 2026, InterContinental London – The O2,

Register Interest